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Safety Protocols

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School Info App and Safety Protocol Reminders

  1. Every employee that will be arriving in person at any building must complete the School Info App prior to arriving.
  2. If you do not have a School Info App on your phone you must either fill out a hard copy form  or complete the School Info App on an IPAD located near the front office in every building.
  3. If you are moving from building to building in the district you must be prepared to show your School Info App screen showing that you cleared the screening.
  4. Please contact your immediate supervisor first with questions regarding this very important screening.
  1. Staff/students are to self-health screen for any COVID-19 symptoms prior to coming to any CCSD facilities utilizing the School Info App. This includes checking their temperature at their residence. In the event the staff/student does not have access to a thermometer, the staff/student can have temperature checked at the school site and enter the results into the School Info App. All questions must be answered and they must receive a green checked mark pass to enter the building.
  2. If there are any symptoms or concerns staff are to report them to their direct supervisor after answering all of the questions in the app. They will not report to work until cleared by the supervisor and process outlined by these protocols.
  3. Supervisors must contact COVID email address to report any COVID-19 cases/symptoms/concerns. The COVID Rapid Response Team, will direct employees and supervisors on the guidelines for any required quarantine time.
  4. At the work site all personnel will display their School Info App pass to building administrators. Allowing them access into the building. This is done on a daily basis. The School Info pass will expire every 12 hours and will need to be filled out daily before coming to any CCSD buildings. If the user is not allowed entry and told not to come to campus, entry will not be allowed.
  5. Supervisors will remain in contact with COVID email address for any guidance related to COVID-19. The COVID Rapid Response Team will be consulted and will provide recommendations via email to the employee and the supervisor for further determination.  All discussion regarding these matters will be documented via email and individual logs of applicable staff members.
  6. Temperature checks will be required on every person entering the building. Temperatures above 100.4 shall not be allowed inside and will be directed to contact supervisor, if they are a staff member in addition to their primary physician. Students will be sent home with parents.
  7. Staff/students who don’t have School Info access will need to have their temperatures recorded on the revised health screening forms or on an IPAD provided. “No” must be answered on all questions related to COVID-19. Isolation rooms will be utilized in any event a student’s parents are not available for immediate pickup.  
  8. Staff without a smartphone must self-screen at their residence before coming to their work site. If they are not experiencing any symptoms they can proceed to their worksite. Upon entry, staff shall be asked if they are experiencing any COVID-19 symptoms. If they are allowed entry a quick temp check will be conducted. Provide the staff member with the results to be entered into the School Info database from their smartphone or IPAD.. Health Screening forms do not need to be filled out as long as they have access to enter the data into School Info.
  9. If a student/parent does not have access to a smartphone, the CCSD COVID screening questions will be asked along with a temperature scan documented on the health-screening questionnaire. Entry is allowed if screening is passed.
  10. Building administrators are expected to monitor the School Info app information on any alerts of staff/students failing the health screening. Notification should take place with the school nurse if the alerts are related to a student. If the alert involves a staff member, the building administrator will contact the staff member to confirm the failed screening. Instruct the staff member to stay home and contact their supervisor. The supervisor will also email the COVID email address who will contact the COVID Rapid Response Team. Nursing staff will receive additional information from Lead Nurse Crawford.
  11. School administrators will monitor screenings on School Info and ensure staff and students who enter the buildings have successfully passed the health screening. Only the school administrators have the authority to unblock someone from the School Info app dashboard in the event a staff/student fails the health screening questions.
  12. Refusal to wear a face covering will result in non-entry into the facility.
  13. Personal protective equipment will be readily accessible to all personal entering CCSD facilities. It will be in view and offered if needed.
  14. All personal entering CCSD facilities are required to wear a face covering while not in their personal work space.
  15. Hand sanitizer stations have been strategically placed throughout the building encouraging hand washing.
  16. Bathrooms are also open for use of sinks etc.
  17. All buildings have been marked with social distancing markers along with one-way directional traffic flow.
  18. COVID-19 posters (Stop the Spread, Hand Washing, Face Coverings) are posted throughout the buildings encouraging healthy behavior to help stop the spread.
  19. Thermometers have been supplied to every building site to include kitchens and maintenance.
  20. Protocols are in place on the proper way to order PPE for each building.
  21. Tracking PPE supplies is completed by utilizing this system. 
  22. Warehouse is responsible for taking and delivering orders as they receive them.
  23. All personnel must enter into buildings where health screenings/checks take place. 
  24. Stickers with days of the week are issued to outside contractors who enter any CCSD buildings throughout their workday. The stickers indicate to building administrators that the employee has been health screened and only a temperature check along with documenting their presence in the building is needed. Stickers must be displayed where they are easily visible.
  25. Additional cleaning/sanitizing protocols are in place to address high touch/high traffic areas. 
  26. Custodians have received training along with information on new products (Prevent X 24/7) used to combat COVID-19. 
  27. A cleaning log will document how many times the areas have been sanitized and cleaned. It will contain the date, time and name of the employee who cleaned/sanitized the room/area.  This will be displayed on entry doors for easy access. 
  28. Logs will be pulled once a month and stored in the head custodian’s office. 
  29. Literature on new products have been emailed out to each building administrator to share with staff on Prevent X.
  30. Disinfectants will be supplied in each classroom for staff to utilize when needed. Training and use of the disinfectant will be completed along with a signature form indicating they have received the training and understand how to use it. 
  31. Positive cases that occur in CCSD buildings/buses will be addressed following CDC, NM P.E.D. and the State of New Mexico’s guidelines. 
  32. Affected rooms/areas will be sealed off not allowing entry to anyone for a minimum of twenty-four (24) hours. Signage (No Entry) will be placed on the doors alerting personal/students not to enter.  After 24 hours have passed, CCSD custodians will enter the room and disinfect the area with the approved EPA disinfecting products.  Rooms will be reopened once disinfection takes place with the appropriate safeguards. 
  33. A hotline and hotlink will also be created and placed on the website for easy access for staff, parents and the community to communicate concerns and questions. 
  34. The website will have up to date information regarding safeguards and information related to COVID-19.

Thank you sincerely for being a part of the CCSD work family. We are all in this together and developing a great team.

Any questions, comments or concerns, please contact your immediate supervisor.